How to Write a Blog Post Faster (11 Actionable Tips)

Every marketer knows that content marketing – specifically blogging – works really well in helping you achieve your business objectives. 

Consider these statistics:  

  • Businesses that blog generate 55% more visitors than those without a blog on their website. 
  • Blogs help companies generate up to 126% more leads.
  • Blogging gets you 434% more pages indexed in search engines – which means more opportunities for your customers to find you online. 

If you want to get benefits like these that come from effective content marketing, you need to be able to produce high-quality content on a consistent basis. 

And that’s where most people fail. 

Blogging is an effective and affordable way to generate traffic and leads. 

But…

According to a recent B2B marketing study, 51% of marketers stated that their number one challenge was finding the time to create enough content to build momentum and make an impact on their business goals. 

How to Write a Blog Post Faster (11 Actionable Tips)

Image Source: Slideshare.net

So, clearly, there’s a big problem here, and many people are searching for the solution to help them create and publish more content on a consistent basis without sacrificing quality. 

After all, the more content you produce, the more marketing success you’ll find. And the more people you can reach with your content, the more your business will grow.

This blog post has all the information you need to help you write a blog post faster!

In it, you will learn 11 actionable tips for bloggers and business owners who struggle to create epic content quickly. 

By implementing these tips, you will become a content creation machine with the ability to increase your influence and impact online, as well as your income.  

Ready to get started? 

Let’s go!

Step #1: Lay the Groundwork

The first thing you must understand is that the whole process of creating a blog post often takes a lot longer than just the time you spend on writing. 

There are many different phases of content creation, such as idea generation, creating the outline, doing the research, writing the draft, filling it out, then revising and proofing your work. 

This means that from the seed of a blog post idea to the time when you finally hit “Publish,” you might spend anywhere from several hours to several days or even weeks!

Many bloggers overlook the process of planning. 

But with all these different content creation steps to consider, it’s important to lay the groundwork or to have a plan in place if you want to be able to produce high-quality content faster (and less stressfully). 

So, how do you lay the groundwork? 

Build Up Your Idea Bank

A lot of bloggers find it extremely difficult to plan their posts and write them in one sitting. It’s a good idea to do your post planning exercise separately. 

Think ahead and save ideas from everywhere, such as: 

  • Desktop RSS feeds for your particular topics
  • Google Alerts for important news in your industry
  • Email subject lines that expose you to lots of possible topics for your blog posts

Create an Editorial Calendar

One of the biggest time-wasters for bloggers is that last-minute scramble to find blog ideas. Get organized and create an editorial calendar. 

You’ll find it a lot easier keeping track of your blog content and it will also allow you to be more strategic about your content creation. 

You can use a notebook, sticky notes, a text doc, or a tool like WP Editorial calendar to easily plan your posts and move ideas around. 

Alternatively, you can download this free editorial calendar from Curata.

How to Write a Blog Post Faster (11 Actionable Tips)

Separate Research From Writing 

Research is fun (for most people). You get to spend time reading some of the top blogs, browsing Wikipedia, and clicking from one video to another. 

But then, hours go by, and you’ve written nothing! 

That’s why it’s never a good idea to do both at the same time. 

Research your post and make notes before you sit down to do your actual writing, and you’ll find that both processes go a lot faster and smoother. 

When it’s time to write, close your browser and do nothing else but write. 

If there’s a fact that needs checking, make a note of it with an asterisk or an “X” and carry on writing. You’ll check the point as soon as you’re done with your first draft. 

Doing your homework in this way will save you a lot of time down the line. It will also help you develop great blogging habits, which, in turn, will make your writing process smoother and easier. 

Step #2: Gather the Necessary Tools

Long before you actually sit down to write your blog post, make sure you’ve got everything you need. 

Listed below are some of the blogging tools that are designed to make your content creation process faster and better. 

Templates

There are just a few basic blog post types that you can write, including: 

  • How-to posts
  • List posts
  • Profile posts
  • Review posts
  • Interview posts
  • News/Newsjacking posts

Create a template for the specific types of posts that you use on your blog and you’ll be able to fill it with content much faster than you would when writing a post from scratch. 

The template doesn’t have to be complex. In fact, it can be as simple as the one in the image below. 

Just create one that works for you and you’ll be able to save tons of time on each post you write. 

How to Write a Blog Post Faster (11 Actionable Tips)

Source: GetSpokal.com

Word Processing Apps

There are many different tools you can use to compose your posts, like Word, Google Docs, and WordPress. 

But some word processing apps, like Scrivener, offer amazing features to help you get your work done faster and with fewer distractions.

Pomodoro App

Ever heard of Parkinson’s Law? It states that work expands to fill the time available for its completion. 

To avoid having any of the content creation phases expanding and taking over everything, use a Pomodoro app to place time boundaries around each of them, and ensure that your post gets finished on time.

Grammarly

This tool will help you take the guesswork out of writing great posts. It helps you catch grammar and spelling errors, as well as improve the quality and readability of your text. 

Copyscape

With this free plagiarism checker, you will be able to detect duplicate content so that you only publish 100% original content.  

Evernote

This is one of the best note-taking apps you’ll find right now. Evernote will help you capture, organize, and prioritize your ideas, projects, and checklists so that nothing falls through the cracks. 

Voice Typing Tools

Use a voice-to-text tool like Dragon Naturally Speaking (or a free alternative) to help you write faster. 

All you have to do is dictate your points, and the software will spell out your words with amazing accuracy. 

Each of these tools (or similar alternatives) will help you get your blogging done faster and easier. And the best part is that the majority of them are free. 

Step #3: Craft a Compelling Title

Although this seems like a no-brainer, it can be a massive sticking point to your progress. 

Thinking of attractive titles can take time (which is why you’re supposed to have a growing list of ideas always on hand…)

If you don’t already have a monster list of topics jotted down somewhere, you can use the following topic ideation tips: 

  • Try the content idea generator from Portent
  • Browse through your email subject lines to get ideas from your industry
  • Look through blog comments within your niche to find what questions people are asking and what they want to know.

If you can’t come up with a great title, don’t worry. 

Sometimes it helps to just have a working title and then proceed to write the post. Even a rough, preliminary title will help you stay focused on your purpose for your blog post. 

Remember, your post’s title is the promise that you’re making to your readers. 

Focus on keeping that promise within the content body and other title ideas will occur to you as you write. 

You can quickly make a note of them and then take the time to choose the best one when you’re done writing your post. 

Step #4: Create an Outline

Time to write your outline. And yes, it does come before the research if you want to write blog posts faster. 

This is a quick outline that is designed to help you generate ideas quickly and create placeholder text for the general structure of your post. 

The outline will also help you pinpoint places where you need to add a bit more research – whether for double-checking your facts or fleshing out your ideas with specifics like statistics, screenshots, expert quotes, examples, etc. 

As you’re creating your outline, break your post into several different sections, including the introduction, body, and conclusion. 

Depending on the type of post you’re writing (and if you’re using a template), this part shouldn’t be too hard to complete. 

  • Write down single words or themes for each of the sections of your post. 
  • Include major subtopics and as much detail as you can think of off the top of your head.
  • For list posts, write down the different list items as bullet points and then expand on them.  
  • If you’re writing a lengthy post, remember to include additional sections after each section to help you transition to the next. 

This part shouldn’t take you longer than 10-20 minutes. 

And, it will save you from having that horrible experience of realizing that you’ve written a thousand words that your readers won’t find interesting or engaging.  

Don’t worry if your outline is filled with spelling mistakes and bad grammar. It doesn’t even have to have complete sentences. 

All that matters is that it flows logically from one idea to the next and that it offers you a clear picture of exactly how you’ll go about delivering on your headline’s promise. 

Don’t overthink this part – it basically involves making simple notes but in a logical order—nothing scary or complex about it. 

Step #5: Do Your Research

When doing research, do only as much as you need to, and no more. 

It’s easy to get lost for hours down the YouTube rabbit hole or to end up playing Candy Crush on Facebook when you’re supposed to be reading up on “How to Write a Blog Post Faster.” 

The question is, how do you conduct quality research quickly? 

There are many sources of research that will help you create high-value, data-driven blog posts that will please both readers and search engines. 

Here are some sources that you can use to gather data for your blog posts: 

How to Write a Blog Post Faster (11 Actionable Tips)Source: NeilPatel.com

Use the Pomodoro technique to help you do your research quickly before you proceed to write your post. 

Avoid distractions and limit your searches to the specific questions aimed at the details in your post. 

For instance, if I had searched for “write posts faster,” I could have taken hours to complete the research for this post. 

That query has over 156,000,000 results – I’d be reading blog posts until next year! 

Instead, I mainly focused on the specific points I needed data on, as well as some of the things that needed double-checking, such as:

  • The URLs of tools mentioned in the post
  • Quotes from experts
  • Images and screenshots
  • Statistics on content marketing

And so on. 

Step #6: Write Your Introduction

Now that your research is completed, it’s time to write. 

The beauty of following this multi-phase system for writing blog posts faster is that if you’ve completed the previous steps the right way – especially the content outline – all you have to do now is simply fill in the gaps. 

Important Note: The key to making this work is never to edit while you write. 

Editing and writing at the same time will slow you down significantly, and a lot of time will be wasted during the continual switching of gears when moving from one task to the other. 

So, write first and edit later. 

How to Write a Blog Post Faster (11 Actionable Tips)

Image Source: WordPress.com

Now, getting back to the introduction…

I prefer to write my introduction first, but some bloggers like to leave this step for last because they find it easier to summarize the introductory paragraph after writing the entire article. 

However you choose to do it, just make sure that you don’t spend too much time trying to craft the perfect introduction. 

If you follow the best practices listed below, you will be able to come up with an introduction that will hook your reader and make them eager to read the rest of your article: 

  • State your topic and explain why it is important to your target readers (Lead-in section).
  • Outline how your post is going to help them solve the problem, as it is presented in the topic (Answer section).
  • Create a scenario that will hook the reader, pull them in, and make them want to discover more. (Read-on Section). 

Remember, you’re still going to revise and edit the first draft, so don’t worry about it being perfect. 

Just make sure that you include all the important aspects mentioned above and then move on to the content body. 

Step #7: Write the Content Body

For this part, you want to first write a few sentences that will help your readers get from the start to the end of your blog post’s core concept. 

This might take three or four steps or it might take a few more. It depends on the topics you’re explaining in your post. 

This is where subheadings come in. 

Whether you’re writing a list post, how-to post, or any other type of blog post, you need to have subheadings that help the reader move from one point to another effortlessly. 

If you created an outline, now is the time to fill it in with as much detail as possible. 

Don’t overthink this part, either. 

Simply write what you know and focus on answering the main question as fully as you can. 

As someone once said, “Write drunk and edit sober.”

This means you should just let the words flow as well as you can, with little regard for any of the fine details. 

If you find yourself worrying about the quality of your blog post, just remember that you’ll get to fix everything as you edit and format it later. 

If there’s any specific section that needs work, highlight it or insert a comment such as: 

  • {To Come}
  • {Add Link}
  • {Do Research}
  • {Insert Example}
  • {Include Case Study}
  • etc. 

These types of placeholders serve the purpose of reminding you later. 

They also keep you from being hung up on whatever it is you want to say and give you permission to carry on writing without stopping.

Later, you’ll be able to come back and finesse the specific parts one by one.  

Step #8: Write Your Conclusion

This step is easy. You already have the information on your page. 

All you need to do now is summarize it and give your readers some encouragement to take the next step (leaving a comment, reading another post, getting started on the advice in the post, etc.)

  • Summarize what your post is about
  • Restate the problem/solution to invoke emotions
  • Inspire readers by showing them how they will benefit from taking action

Make sure your conclusion is interesting. Don’t make it a boring summary of everything you just said in the post. 

Use the conclusion to challenge your readers’ beliefs and thoughts. 

Make them see that what they want not only is possible but that you’ve just given them the solution.  

Show them that they can get from where they are now to where they want to be.

All they have to do is to take action on the advice in your post. 

Some bloggers like to spice things up by reserving the best and most effective tip for the conclusion. 

But you can do whatever works to make your conclusion authentic, reassuring, and inspirational. 

Finally, close with a strong call to action (CTA). 

This can be whatever you want, depending on your goals for your blog post. Ideally, it should be something that helps to further your business goals, such as: 

  • Leaving a comment
  • Signing up for your blog’s newsletter
  • Sharing the post on social media
  • Reading another post

Step #9: Edit and Proof

Time to edit and proofread your post. Keep in mind that editing (revising) and proofing are two very different things. 

Editing involves taking that messy first draft and tidying it up to get it ready for your audience. 

Some writers like to leave the editing for later in the day or even the next day when their brain is refreshed. 

This is a good idea because these two tasks are all about performing detailed fine-tuning on your work and you won’t get the best results when you’re drained. 

The more well-rested and attentive you are, the better you’ll be at spotting mistakes. 

But, seeing as this post is all about saving time and writing blog posts faster, the editing will have to come immediately after you finish writing. 

How to Edit Your Post Faster

  • Read it aloud or to a friend: This is one of the easiest ways to edit your posts so you can make quick corrections.  
  • Read it again: Most of the magic happens during editing, which means the majority of your time is best spent here. 
  • Read it a third time!

Once you’re happy with the style, structure, and sense of your posts, it’s time to proofread your work to catch any errors.

How to Proofread Your Post Faster

  • Get someone else to proof your work: If possible, have someone else proof your work. You can team up with a fellow blogger and proof each other’s work. 
  • Do it yourself: If you have to do it yourself, try to make sure you’re well-rested to avoid being word-blind to your own writing (this is particularly true immediately after writing the post).
  • Use proofreading tools: While it’s possible to catch typographical and grammatical errors yourself, it’s easier and more efficient to use tools like Grammarly or the Hemmingway App

Editing is more about the “big picture,” and proofreading works down to a deeper level of detail. After you’re done with these two processes, you can now format your post and get it ready for publishing. 

Step #10: Format Your Blog Post

It’s important not to format your text as you write, as this will slow you down significantly. 

When it’s time to format your post, there are certain formatting best practices to follow in order to increase your post’s readability levels. 

Listed below are some of the most important ones that can either make or break your post’s performance: 

  • Use Small Paragraphs: To make your post readable, make sure that you break up the text into bite-sized paragraphs that will be easy for the reader to consume (you can even add one-word paragraphs to emphasize a point).
  • Use Short Sentences: As you go through the text, find any long sentences and break them up into two or more sentences. This makes for an easier reading experience. 
  • Use Bullet Points/Numbered Lists: This is perfect for complex topics that need a lot of explanation. You can use bullet points or numbered lists to break the idea down into a format that is easy for readers to understand. 
  • Emphasize Important Information: Highlight important information using bold text, italics, or CAPS – but make sure that you do so judiciously. 

Use these tips to make your post easily scannable. Have fun with them, but try not to overdo things. 

And remember, you’re not writing to please your English teacher – she ain’t here! 

You simply want to make sure that you write a great post that gets your message across and keeps your readers engaged. 

Step #11: Add Massive Value

Writing faster means nothing if you’ll just be churning out content that’s “meh.”

As a blogger, you know that it’s not enough to simply write a blog post – it has to be packed full of value if you want it to perform well.  

At this stage of your blog creation process, you must focus on adding extra value to your blog post and making it as helpful and engaging as possible. 

How do you do this? By ensuring that you create a multimedia experience for your reader. 

How to Create a Multimedia Experience

  • Add visually attractive images
  • Use funny memes
  • Incorporate videos into your content 
  • Include infographics or statistics 
  • Add expert quotes 
  • Use screenshots to explain a point
  • Use “Click to Tweet” for interesting points
  • Use a plugin to show related posts
  • Offer a content upgrade

…the list goes on!

Of course, you don’t have to use all these in a single post. The types of media you add depend on your topic, industry, and audience. 

Blog posts that offer a multimedia experience are generally more effective for audience engagement and they tend to perform better in the search engines. 

As you’re finalizing your post, ask yourself questions such as: 

  • Did the post fulfill the promise in the headline?
  • Did you convey the message you wanted to get across?
  • Is the reasoning clear for your readers to understand? 
  • Did you support all your assertions with data? 

Conclusion 

This may sound like a lot when you’re just getting started with this system for writing blog posts faster. 

But if you stick with it, you’ll get better at it each time you implement these tactics. 

As you continue to practice writing faster, you’ll build a strong habit that will help make most of these techniques second nature to you. 

As that happens, you’ll find that it takes you less and less time to write your posts. 

Now finalize your post, make it live, and then promote it on social media. 

You can use this Blog Post SEO checklist to help ensure that your post gets the attention it deserves – after all, what’s the point of learning how to write blog posts faster if no one will get to read them? 

Which of the tips in this article appeals to you the most? Let me know in the comments below!